Need to keep emails for years? We'll set up an archive you can actually search.
- You need to keep emails
- Important emails can be permanently
- Finding an old email means
- Departed staff mailboxes are deleted
Many businesses need to keep email for tax, legal or industry reasons, but rely on nobody deleting anything. We set up retention rules and a searchable archive, so important email is kept for the period you choose and easy to find when you need it.
- Same-day or next-day, where available
- Onsite across Perth, or remote
- No lock-in contract
- Business and home IT
Do you need to keep email for years?
- You need to keep emails for a set number of years
- Important emails can be permanently deleted
- Finding an old email means searching several mailboxes
- Departed staff mailboxes are deleted or left on old computers
- You've been asked for old emails and struggled to find them
How we set up email archiving
Confirm what you need to keep
We ask how long email must be kept and who needs access. You set the retention period, based on your own obligations or advice.
Set retention rules
Email is kept for the chosen period, even if someone deletes it.
Set up the archive
A searchable archive for the people who need it.
Keep leavers' mailboxes
Departed staff email is kept without paying for a full user licence, where your system allows.
Test search
We confirm older email can be found and retrieved.
Hand over
Notes on what's kept, for how long, and how to search it.
From brief to done, in three steps
Tell us what needs to change
Book online or call. Tell us how many people and mailboxes are involved, and what you want to achieve.
We confirm the plan and scope
Before work starts, we confirm what's included, the order of work and any interruption to email.
We complete the work
Onsite or remotely, scheduled to keep disruption to your business low.
What you get
- Email kept for the period you choose
- A searchable archive
- Leavers' email kept and accessible
- Notes on your retention settings
Why Perth businesses call PCE
No lock-in
Book a technician when you need one. No ongoing managed-services contract required.
Onsite or remote
We choose the route that gets you working again, and come onsite when it's needed.
Plain-English notes after every job
You'll know what was wrong, what we changed and what to watch for.
Scope confirmed before we start
You'll know what's included and when the work happens before anything changes.
Email archiving answered
How long should we keep emails?+
It depends on your industry and obligations. Your accountant or lawyer can advise, and we'll configure retention to match.
Is an archive the same as a backup?+
No. An archive keeps email long term and makes it searchable. A backup lets you restore data after a loss. Many businesses need both.
Does archiving need extra licences?+
Some archiving features need particular Microsoft 365 or Google Workspace plans. We'll tell you what's needed before setting anything up.
Can old PST files go into the archive?+
Yes. Older email stored in Outlook data files (PST files) can be imported into the archive. See PST import & export.
Perth Computer Experts is an independent IT support provider. We're not affiliated with, endorsed by or sponsored by Microsoft or Google. Product names are used only to describe the services we support.
We cover most of Perth
Onsite across most of the Perth metro area, and remote help anywhere in Perth.
- Onsite across most of the Perth metro area
- Remote help anywhere in Perth
Keep the emails you need
Book an experienced technician online, or tell us what's happening and we'll recommend the right next step.
Call 08 6559 6485
Phones and technicians: Monday to Friday, 8am to 4pm